TREASURER - Terri Estep
Helpful Treasurer Resources:
Texas PTA Treasurer Webpage:
Quick-Start Actions, Duties at a Glance, Required Monthly Duties, Guides and Policies
2018 Treasurer Resource Guide - Topics include:
Plan of Work
Federal and State Taxes
Contacts and Resources
Sample Financial Report
Dues Refund Policy
Financial Reconciliation Committee Checklist and Report
When do I have to Collect Sales Tax?
From Lisa Holbrook - TXPTA President:
"For cash donation where a local PTA or council PTA wants to donate to another local or council PTA (or to Lone Star Statewide PTA), that is entirely acceptable. The membership must approve it and it must be entered in as a line item into the budget as an expense. Of course budgets must be balanced at all times, so it needs to come from somewhere. It might be a new line item that has also been created based on donations to the PTA, specifically for Hurricane Harvey Relief efforts in the income portion of the budget. If you wish to act prior to the next membership meeting, then a special meeting must be called. According to the bylaws, there is a three business-day notice required for special meetings. If you wanted to call a special meeting for Monday evening, then today is Day 1, Friday is Day 2, and Monday is Day 3."
From TXPTA 2017 Treasurer Guide
While a PTA may never donate money to any individual person or family, we may work cooperatively in coalitions if the purpose is within the Purposes of PTA.
PTA policy concerning nonpartisan, nonsectarian and noncommercial activity must be followed. If a separate coalition organization that has 501(c)(3) status is established, PTA may share in its funding only if one or more PTA representatives is part of the governing body of the coalition.
Small token donations may be made to another group provided all of the following criteria are met:
● The PTA membership votes to make the donation.
● The group has 501(c)(3) status and PTA has documentation to prove that.
● The group shares at least one common purpose with PTA (i.e. to promote the health, education or welfare of children, provide parent education or raise the standards of home life).